Part 1:
Before you start working: Information on requirements for working in the maritime industry
In this section you will gain an understanding of some of the requirements needed for working onboard a ship.
This includes information on the following subjects:
- Our Company Policies
- Seafaring Medical (ENG1)
- STCW (Standards of Training, Certification and Watchkeeping) Safety training
- Seafarers Employment Agreement
- Our Uniform
- ISPS (International Ship and Port facility Security code)
- Application and personal information forms
Please read through the rest of the sections on this page. We would ask that you undertake the ISPS e-learning training as soon as possible. We also require your ID card application and uniform sizes as early as possible so that we can process the applications as quickly and efficiently as possible. It is essential that we receive your banking details as quickly as possible so that we can set you up on our payroll system.
The maritime industry is heavily legislated and as such we have to comply with health, safety and security laws. Our policies are in place not only to comply with our legal obligations, but also to protect our employees. Failure to comply may not only be a breach of company policy but may also break the law.
Please click on the link to view our policy booklet.
You will be taken through the policies as part of your induction day, but here you can familiarise yourself with our policies and your personal responsibilities within them.
To enable you to work at sea, you must have a valid medical certificate for seafarers, this is called an ENG1. This is issued by an MCA (Maritime and Coastguard Agency) approved doctor and usually needs to be renewed every two years. You must carry the original certificate with you when you step on board. As a new employee, your ENG1 appointment will be booked for you and all information emailed to you. Your ENG1 will be paid for by Stena Line.
MCA Approved Doctors in UK (Click the link below to view)
When you need to renew your medical certificate you must book this for yourself, payment for this can be claimed back via our expense form.
The following documents must always be taken on board when you work:
ENG1 (Your Medical Certificate)
To work at sea, it is a requirement to bring the original certificate with you.
STCW Certificates – Standards of Training Certification and Watchkeeping.
STCW are the basic safety training courses that all crew working on a ship must hold. All of the courses must be successfully completed in order for a person to work onboard one of our vessels.
The original certificates (Medical and STCW) should always be carried onboard, these include but are not limited to:
Fire Prevention and Fire Fighting (FPFF)
Personal Survival Techniques (PST)
Personal Safety and Social Responsibility (PSSR)
Elementary First Aid (EFA)
Crowd Management
Security Awareness
Passenger Safety training for Ro/Pax vessels
Identification Documents
On board the ships, you must always carry a valid passport.
SEA (Seafarers Employment Agreement)
When you are on board and working, you should always be able to present a current employment contract. You get issued this from your line manager (OSSM/Master or Chief Engineer) on board when you start working. There are two copies and you will be asked to sign both, one which you retain and one which is retained by our manning/HR team. The SEA contains all your terms and conditions of employment so please keep it safe and secure.
Your Uniform
You will be provided with all the necessary uniform for your role on board. It is important to always have a clean, ironed and complete uniform in the workplace. You can order your uniform using the order form that can be found in the Forms section.
Your initial uniform allowance is listed in the attached document:
Initial Uniform Issue Allowance 2021
If you need to supplement and / or change your uniform, contact your line Manager.
Here you can read more about Stena Lines uniform policy and our expectations on how the uniform is to be worn:
Uniform Procedure Stena Line 2021
ISPS Training (International Ship and Port Facility Security code). Please complete this learning ASAP.
ISPS is the safety and security legislation that was introduced for ports and ships. All employees who work in the port or on the ship must undergo the ISPS training. An ID card cannot be obtained without completion of this course.
Click the below link and follow the instructions:
If you are prompted for a vessel please input the vessel you are joining (If you do not know which vessel you will be joining, please kindly pick any option and continue to complete training)
Staff ID Card Application Form
Once you have completed the online ISPS learning please complete the application form (Staffcard application STENA) found in the next section “Forms”, ensuring you complete the ‘Filled by Applicant’ section only.
- Company/Cost Centre is STENA LINE
- Site/port/vessel/Region is the Vessel you’re joining
Discharge Book
A Discharge Book is a continuous record of a seafarer’s service. It is a requirement that seafarers working on UK flagged ships have a UK Discharge or a discharge book issued by the flag state of the vessel they are on.
When filling out the Discharge Book application the following sections must be filled out.
First Page: UK Discharge Book – Tick the Box
Part A: Personal Details -Fill out all sections.
Part B: Declaration for a UK Discharge Book. – Point (a). I have been offered employment on a United Kingdom registered vessel. Then sign and date the end of the part B section.
Part G: Counter Signatory – Must be filled out, signed and dated by someone who has known you for at least 2 years. They cannot be a relative.
Part H: Privacy Notice – Must be signed and dated by the applicant.
Guidance Notes:
7. Photographs – You require two passport photo’s.
8. Counter Signatory – One of the passport photo’s must be counter signed by the person who filled out section G of the application. On the back of one of the pictures they must write this exact wording:
“I certify this is a true likeness of (applicant’s full name).”
They must then sign their name to the wording.
Once the application is complete it should be sent along with the signed passport photo’s to:
Alison McKay
Stena Line Manning Services Ltd,
Suite 1B, Skypark 5,
45 Finnieston Street,
Glasgow,
G3 8JU
Please note: The Discharge Book is paid for by Stena Line so you do not need to send any payment in when you submit the form.
Discharge book application form (Please click the link below)
All forms should be returned to _IrishSeaOSS <irishseaoss@stenaline.com>
Uniforms: To be completed ASAP
Please click on the link below.
Uniform and PPE Order Form November 2021
ID Card Application Form: To be completed ASAP
All staff in the ports and on the ships are required to carry a Stena Line Staff ID Card when in work. The card can only be ordered once the ISPS course has been completed successfully.
Staffcard Application STENA (Finish the ISPS-training first, found under “Checklist”)
- Company/Cost Centre is STENA LINE
- Site/port/vessel/Region is the Vessel you’re joining
Car Parking Application Form: To be completed ASAP
If you will need to park your vehicle in the port car parks you will require a pass for your car. The application forms are below. Please fill out the form applicable for your geographic location.
Once complete, e-mail the application to steven.harries@stenaline.com
Vehicle Pass application form Belfast/Cairnryan/Birkenhead
Belfast and Cairnyan and Birkenhead Vehicle Pass application form
Vehicle Pass application form Holyhead/Fishguard
Holyhead and Fishguard Vehicle Pass application Form
Payroll Form: To be completed ASAP
We require your personal details, including next of kin and your bank account details so that you can be set up in our payroll system. A delay in giving us this information, could delay the payments into your account. We can only pay into your account once we have all the information from you.
Please note you are required to have a UK bank account in order for us to make payment.